Weekend Coordination

 LET US TAKE CARE OF THE PLANNING DETAILS

LET US TAKE CARE OF THE PLANNING DETAILS

 
 

Mount Tremper Arts now offers “Weekend Coordination” for your wedding.

We’ll guide you and your guests through an amazing weekend long celebration. This package is tailored to the specific needs of a wedding at Mount Tremper Arts and we look forward to making your unique ideas a reality.

The package is $3,200 and includes-

  • One Lead Coordinator to oversee your entire weekend at Mount Tremper Arts for:

    • Rehearsal direction on Friday (1.5 hours) and plus an additional 3 hours for your Friday night event.

    • Up to 12 hours of coverage on Saturday

    • Up to 4 hours of coverage on Sunday

  • One Assistant Coordinator for your Saturday event for up to 12 hours of coverage.

  • During the planning process you have unlimited email communication and phone calls. Texting is not a recommended form of communication due to the limited cell service in the area of the venue.

  • Your Lead Coordinator will provide a detailed timeline of the entire weekend’s events and execute the timeline over the weekend. 


  • One venue walk-through where we thoroughly go through your timeline and event details (with caterers when needed).


  • Vendor referrals are included in your venue rental agreement.

  • Review of all vendor contracts and ensure vendors are properly executing contracts in coordination with the timeline.

  • Review of rental package and check in rentals upon delivery. 


  • Set up and break down of personal decor items such as escort cards, table settings and other DIY decor throughout the weekend. Overseeing catering staff, other vendors or guest volunteers to assist with decor. 


  • Coordination of guest transportation to and from the venue on Saturday. 


  • Special attendance to the Bride(s) and/or Groom(s) along with all VIP guests. 


  • Distribution of final payments and tips to vendors as needed.

  • Mount Tremper Arts will still provide a separate Venue Manager as per your venue contract who will deal with venue specific details such as the bathrooms and power.

  • It should go without saying, but all MTA staff are fierce LBGTQ allies.

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About Megan Byrne, Lead Coordinator -

Megan has been a part of the wedding industry for over ten years and in the production world for 20. She’s worked on weddings in NYC at The Green Building, Wythe Hotel, NY Public Library, Mandarin Oriental and SOHO House. She is an experienced lighting designer and production manager who has toured the world with artists such as the Merce Cunningham Dance Company. Megan meshes her knack for production with her love for weddings at Mount Tremper Arts, where she got married herself in 2013. She moved to the Catskills in 2015 to oversee the weddings at MTA and is excited to now offer her coordination skills to the amazing people who get married here.